The BICS Awards take place on 13th April 2018, with Adjudicator training commencing April 12th 2018. In The Radisson Hotel, Little Island, Cork.
About the Awards
The National Awards are an opportunity for students and their societies to showcase their numerous achievements from the previous year. Higher education is more than exams, coursework and lectures, and students who are involved in running college societies know this.
The purpose of the National Awards is to recognise the huge effort made by the many individuals who run student societies across Ireland. The National Awards are a means of recognising this dedication and are an opportunity to celebrate the importance and value that societies contribute to college life.
How to Enter for an Award
To enter the BICS Intervarsity event go to this link (deadline March 12th 2pm and 16th at 10am)
To enter BICS best Mental Health Award go to this link (deadline March 12th 2pm and 16th at 10am)
How To Enter the remaining Awards:
Step 1: April 5th:
Society Administrators please complete this document BICS AWARDS 18 Awards Brochure with the 50 word description of your entrants for the Awards Booklet and let us know of any clashes (where a nominee is entering more than one category).
sent this form as a word document to email@example.com by April 5th.
Step 2. April 6th
Booking your tickets for the Gala Ball in the Radisson Hotel Cork.
You must have finalised numbers attending by Noon April 6th (this is the number of tickets you will be billed for), Make sure all your attendees including judges have registered by this date at the link Register for your awards tickets. You may arrange payment on the day by cheque or e-mail treasurer(at)bics.ie to arrange payment. Once you confirm numbers an invoice will be issues. Tickets are €40.00.
Step 3: April 9th
Fill in the application form for your category. Please ensure you are using the correct up-to-date forms which are the ones on this page (do not do a google search).
Upload your application form at This Link by noon on April 9th.
Step 5: April 12th
Provide 3 printed copies of your application form and one copy of your portfolio (for each category entered) for use by the adjudication panel. These must be in the Radisson Hotel, Little Island, Cork by noon on April 12th. Please note not all categories require a portfolio. Please check the relevant application forms for further information.
Step 6: April 13th
If an interview is part of your nomination, it is compulsory to attend that interview on April 13th in Cork. The timetable for the interviews will be distributed to nominees and interviews will take place between approximately 11:45 and 15:00. Please make sure you have indicated if you need to attend more than one interview to avoid clashes.
If you are unsure on any aspects of your eligibility to enter a specific category please consult the BICS rules here.
Check out the Nominee booklet for all details: BICS-Nominee-Book 2018
Please read the helpful hints below before you start filling in your application.
Sponsored by Partridge Peartree
Best Society Photograph
(Note it cannot be taken by a professional photographer)
If your college does not have a web-based system for your accounts please use this template for your accounts and copy the section inside the balck outline and paste into the box of the relevant answer on your application form.
Your portfolio can take any form and we require just one portfolio for each nomination. Some societies create very colourful and artistic portfolios while others may use a more functional folder. Whatever format you choose it is the content which is very
important. The portfolio must include all your backup material for your application.
The best portfolios follow the format of the application and make it easy for the judges to refer to both, it is a pictoral backup so do not simplr repeat what you have written in your application.
Here are some suggestions:
In the organisational section you could include a copy of your constitution, a photo of your committee, screen grabs to back up any other info. If you are including a membership list make sure it only included names and no other personal details. In the event section you can include photos and posters of your events. (top tip try to show how many people were there so don’t just show the same 3 people in every photo) You can include testimonials, quotes form your members anything to let the adjudicators see how great you are and the impact you make. Correspondence with guests, a sample of your style of agenda and minutes. (just a sample the adjudicators have a lot to read) If your society uses a safety statement, event plan etc include those.
Finance Section include bank statements (if you use a bank account) and more detailed accounts, some samples of receipts, e-mails/letters to and from sponsors, photos of any innovative methods you used to raise funds. If you gave money to a charity include a letter of acknowledgement. If you have a photo handing over the cheque include that.
You should include copies of posters, press cuttings, reviews, literature you have
published, photos, screen grabs of social media. Some societies in the past have included video footage on CD, screenshots
of your website,
What is in your portfolio is up to you but it should be a visual description of what you are all about. Remember the judges do not know you, have not been at your events and have no way to know just how amazing you are. So use whatever means you
wish to invite the judges into the world of your society. Your portfolio will be returned to you at the end of the adjudication and is a great archival record of your society to keep.
There is no need to repeat what is in your nomination; the portfolio is a visual description, therefore brevity with words will be appreciated.
The deadline for your portfolio is Noon on April 12th in The
Radisson hotel, Cork. Most colleges are sending adjudicators so
give your portfolios and 3 hard copies of your application form
to your adjudicators, who must be in the Hotel by 11am on
Thursday April 12th. Please note this deadline is absolute.
Read and answer the questions, use bullet points where appropriate, do not repeat yourself, brevity is appreciated by the adjudicators, however don’t leave anything important out.